10 Questions with Vicky Rahmic

Wedding Diaries interviewed one of the most experienced and a highly sought-after Wedding Planner from WA, Vicky Rahmic of Vicky Rahmic Events. Perth based Vicky is the founder and owner of Vicky Rahmic Events.

Wedding Planners - Vicky Rahmic

Business: Vicky Rahmic Events
Location: Perth, WA
Experience: 8 Years
Profile: Vicky Rahmic Events
Website: www.vickyrahmic.com

1. Introduction: What's your story?

Hi, I’m Vicky Rahmic – Creative Director, Luxury Wedding & Event Planner, Designer and Stylist.

I founded Vicky Rahmic Weddings & Events with a clear purpose: to create unforgettable celebrations that reflect the essence of each individual and couple I work with. With over a two decades of experience in Project Management, Design and Travel, I’ve had the privilege of designing and planning extraordinary weddings and events across Australia and internationally for clients who lead full lives and trust me to bring their vision to life, flawlessly and beautifully.

My approach is both creative and strategic. I combine a strong foundation in Business Management and Interior Design with a deep love for storytelling through design and experience. As an Accredited Wedding Planner and Travel Specialist, I take care of every detail with precision and care from the concept to execution, so that my clients can be fully present for the moment.

Whether an intimate wedding, a lavish celebration or a multi-day destination experience, I’m here to create events that feel effortless, look spectacular and leave behind lasting memories. For me, it’s not just about planning, it’s about crafting experiences that honour life, love and the art of celebration.

I believe in pushing creative boundaries, setting new standards and delivering not only incredible results but an exceptional planning journey. Because at the heart of it all, I’m here to ensure your event is more than beautiful, it’s unforgettable.

2. What's your experience as a wedding planner? How many weddings have you planned?

Since launching Vicky Rahmic Weddings & Events in 2018, I’ve personally planned and designed over 100 weddings plus many more events and corporate events across Australia and internationally. With my background in Project Management, Residential & Interior Design and Travel, I bring a unique and well-rounded perspective to every event, combining creativity with structure and aesthetics with precision. My clients trust me to take care of every detail, allowing them to be fully present and enjoy the experience from beginning to end. Whether it’s an intimate elopement or a multi-day luxury celebration, I’m committed to creating weddings that are deeply personal, effortlessly executed, and completely unforgettable.

3. What sorts of services do you offer (month-of coordination, full-service planning, or à la carte planning)?

I offer a range of high-touch, tailored services designed to support couples at every stage of their wedding journey.

For those who want complete peace of mind, my Full-Service Planning and Luxury Edition collections are comprehensive, concierge-style experiences that manage every detail from start to finish—including design, logistics, vendor management, and event execution. These are ideal for busy professionals or couples planning multi-day or destination weddings.

Every couple and celebration is unique, so all of my services are tailored to suit the level of support needed. My goal is always to ensure your experience is stress-free, beautifully curated, and completely unforgettable.

4. How do payments work (a percentage of the wedding budget, a flat fee etc.)? What are the different packages that you offer and which one is your most popular package?

Our pricing is based on a hybrid pricing structure that begins with a flat fee up to a certain budget and then transitions into percentage-based pricing for weddings that exceed that threshold. This allows us to maintain the highest level of service, attention, and resources across every celebration—regardless of its scale or complexity—while providing clarity and transparency for our clients from the very beginning.

To secure a date, we require a deposit, and we also offer flexible monthly payment options for couples who prefer not to pay in full upfront. This structure not only provides peace of mind but also makes it easier for clients to manage their planning journey with confidence and ease.

Our goal is always to create a premium, personalised experience that feels seamless and considered—both in design and in service.

5. Who else is in your team and how many people on your staff will be at the wedding?

Our team consists of three experienced planners, including myself, along with a dedicated concierge team who ensure every client feels supported and cared for throughout the planning journey. When it comes to your wedding day, the number of team members on-site is carefully curated based on the scale, complexity, and location of your celebration—ensuring every detail is managed seamlessly.

We also work with a trusted casual team who assist with setup and pack-down. The number of casual staff is finalised closer to the event date, once all logistics and design elements are confirmed, allowing us to allocate the right level of support to bring your vision to life with precision.

You will always have one lead wedding coordinator present on the day, with two planners assigned to your wedding throughout the planning process. In the unlikely event of illness or an emergency, your second planner is fully briefed and ready to step in, ensuring complete continuity and peace of mind at every stage.

6. What happens if you're sick or otherwise unable to be there on the day of the wedding?

In the unlikely event that I’m unwell or unable to attend on the day, your wedding will still be delivered with absolute care and precision. Every couple is supported by two dedicated planners throughout the planning process, and your secondary planner is always fully briefed and prepared to step in seamlessly if needed. They’ll have full access to all timelines, design plans, vendor contacts, and details—ensuring complete continuity and a flawless experience.

If you would prefer that I am personally present on the day, this can absolutely be arranged. A surcharge applies, which secures your date in my calendar and locks in my attendance—regardless of any personal leave or other scheduling. This option guarantees my direct involvement and signature hands-on approach, giving you the added reassurance that I will be there to oversee every moment of your celebration from start to finish.

No matter which option you choose, your wedding will always be in the hands of a trusted, highly experienced team—committed to making your day feel effortless, extraordinary, and entirely you.

7. How many meetings will you have with the couple and how will they be involved?

We believe in creating a collaborative and well-supported experience for our couples, so we offer monthly check-in meetings via Zoom or phone to keep everything on track and ensure you always feel informed, involved, and confident in the planning process.

From the moment you book, you’ll receive ongoing guidance, personalised recommendations, and clearly mapped out next steps. These monthly meetings are structured to review progress, discuss design and logistics, address any questions, and help you make informed decisions with ease. Whether you're interstate, travelling, or managing a full calendar, our communication is designed to be flexible, accessible, and efficient.

In addition to our regular meetings, you’ll also have:

Access to our cloud-based planning platform 24/7, where you can view timelines, budgets, RSVP updates, mood boards, vendor contracts and more—everything you need in one place.

Unlimited email and phone contact for those moments when you need quick advice, clarification, or support.

A personalised planning checklist to keep you on track and aligned with your wedding goals.

Design presentations and floor plan reviews, to bring your vision to life and ensure every detail is cohesive and considered.

And of course, full support in the final lead-up and on the wedding day, so you can simply enjoy the experience, knowing it’s all being expertly handled.

Our goal is to make your planning journey feel effortless, collaborative, and—most importantly—enjoyable. We're here to guide you, advocate for you, and create an event that is a true reflection of your story, executed to the highest standard.

8. Will you handle the invitations, from wording and ordering to the addressing and mailing? What about guest list coordination and RSVPs?

Yes, we handle the entire invitation process from start to finish. This includes consulting on wording and etiquette, coordinating the design and ordering process, and managing all logistics such as addressing, packing, and mailing the invitations.

We also take care of guest list coordination and RSVP management, ensuring every detail is tracked—from dietary requirements to special requests—so you don’t have to chase or follow up. You’ll have real-time access to this information through our online planning platform, making it easy and stress-free to stay across your guest list at all times.

As registered travel agents, we go a step further by offering comprehensive guest concierge services. This includes assisting with accommodation bookings, transport arrangements, and even curating personalised experiences or itineraries for your guests particularly helpful for destination weddings or multi-day celebrations.

Our goal is to not only take the pressure off you, but to ensure your guests feel taken care of from the moment they receive their invitation to the final farewell. It’s all part of the elevated, full-service experience we’re known for.

9. Do you handle rentals? Will you coordinate delivery, arrival and set up times with the photographer, the florist, the musicians and the caterer/banquet manager?

Yes, we absolutely handle all rental management on your behalf. This includes sourcing and securing items such as furniture, linens, lighting, tableware, structures, and specialty décor—ensuring every detail aligns seamlessly with your overall design and guest experience.

We also manage all the delivery, arrival, and setup times with your full vendor team, including the photographer, florist, musicians, caterers, and banquet or venue manager. This level of coordination is critical in maintaining a smooth, stress-free flow on the day. We build a detailed, minute-by-minute timeline and work closely with each vendor to ensure everyone is aligned and operating in sync.

Why is this important for you? Because when logistics aren’t properly managed, the burden often falls to the couple, bridal party, or family members—which can lead to delays, confusion, or unnecessary stress. By having us take ownership of the full operations schedule, you and your loved ones can stay present, relaxed, and completely immersed in the celebration—while we ensure everything behind the scenes runs flawlessly.

It’s this level of detail and foresight that transforms an event from well-planned to truly exceptional.

10. Can you create a timeline that tells everyone involved in the planning process (other pros, members of the wedding party, to-be-weds and families) what to do and when to do it? How will you make sure everyone sticks to the schedule?

Absolutely. Creating a comprehensive, strategic timeline is one of the most important elements of what we do—and we tailor it specifically for each wedding. Our timelines are thoughtfully structured to communicate clearly with everyone involved in the day, from your vendor team to the wedding party, family members, and of course, you as the couple.

We create detailed, easy-to-follow schedules that outline who needs to be where, when, and what they’re responsible for—including setup, hair and makeup, photography, transportation, ceremony cues, speeches, meal service, entertainment, and pack-down. Everyone receives a version relevant to their role, whether they're a supplier, a bridesmaid, or a parent of the couple.

To ensure everyone sticks to the schedule, we:

Coordinate directly with all vendors in the lead-up, confirming timing, access, and requirements.

Conduct a wedding walkthrough prior to the day, aligning everyone on logistics.

Attend and lead the rehearsal, ensuring key people know their roles and cues.

Provide a clear, structured run sheet to all parties ahead of time.

Act as the primary point of contact on the day, so nothing falls back onto the couple or family.

Troubleshoot in real-time, adjusting as needed while keeping the day flowing seamlessly.

Our goal is to eliminate uncertainty and allow you—and everyone around you—to feel completely at ease, knowing the day is in expert hands. A well-executed timeline doesn't just keep things running smoothly; it elevates the entire guest experience and ensures every moment unfolds with intention and ease.